Technical manual for sponsors and exhibitors
KEY DATES & DEADLINES
Please note that the dates below may not necessarily apply to all sponsors; only to those who have purchased the relevant sponsorship opportunity. More information on submission information is available in the document “Key dates and deadlines” of the Technical Manual.
- Satellite Symposium and Product Theatre programme submitted via the form available in the technical manual
- ESPEN logo use on documents submitted for approval
- Custom booth plans for space only stands (or stands higher than authorized height) submitted for approval
- Final programme adverts submitted
- Company profile & Logo form submitted HERE
- Final programme adverts: print files submitted
- Ensure that your staff is registered
- E-driver text and sending information provided
- Deadline for arrival of materials at Fairexx Germany Warehouse (NB - refer to shipment guidelines for instructions and various deadlines depending on how shipment is made)
- Push notifications: at least 2 weeks prior to the date/time of sending
Technical Manual
Please click on the links below to access and download the specified documents.
Sponsors/exhibitors may access the Exhibitor Services to order any specific equipment or onsite services. The main contact of all companies will receive from Allianz MiCo a welcome e-mail containing the credentials needed to access their personal area on the Exhibitor Services. Any contact from the same company must use the same credentials. If you can’t find the e-mail or don’t receive it, please first check in your spam folder, then contact espen2024@fieramilanocongressi.it and ask for the credentials to be sent/resent. Booth builders may ask for separate credentials by contacting Allianz MiCo directly.
IMPORTANT: Please note that your credentials will only be sent once:
- you have completed and returned the signed order form for your exhibition booth and/or symposium to MCI (fleurange.bieri@wearemci.com)
- your exhibition space has been confirmed by Fleurange Bieri from MCI.
Once the confirmation is received, MCI has to liaise with the venue, which will send you the credentials, so please allow a few days to receive the e-mail with your credentials.
Please refer to the “Exhibitor Services Webshop Manual” included in the Technical Manual for the instructions to access the tool and how to use it.
IMPORTANT: All orders must be placed through the Exhibitor Services. The e-mail address espen2024@fieramilanocongressi.it shall be used ONLY for specific requests, clarifications, and to receive raw space and rigging projects along with:
- SICU form in accordance with the Italian law (compulsory for all exhibitors)
- quoted layout, with positioning of the equipment, machinery and/or installations in exhibition
- statement and description of the materials to be used for the preparation of the exhibition space (SICU Form, Annex A)
- plans indicating electricity, water, specifications for special machinery and/or equipment
- rigging request form
Specific forms indicated above are available in the Technical Manual below (“Venue documentation” section) but can also be downloaded from the Exhibitor Services.
