Accommodation

Hotel Accommodation

MCI has reserved a large number of hotel rooms in various hotels in different price categories. Kindly make your reservation while you are registering on-line. Reservations will be made on a first-come, first-served basis. Individual participants and groups are asked to book their hotel on-line.

Hotel reservations are handled by MCI

Rue du Pré-Bouvier 9
1242 Satigny, Geneva – Switzerland
Phone:  +41 (0)22 33 99 580
E-mail: espenR@mci-group.com
Web: www.mci-group.com

Accommodation Information

General Information

MCI Suisse SA is pleased to offer a hotel booking service for the ESPEN 2024 Congress to be held in Milan. Advantages of booking within the block are countless:

All official hotels were carefully selected and are MCI-approved click here for hotel list in Milan

  • Competitive room rates
  • A housing company with extended experience in housing management
  • Additional networking opportunities for your delegates outside of the formal Congress venue
  • Extensive and Privileged relationships with hotels
  • Personalised service and support, prior, during and after the event from a dedicated team of housing experts
  • World class, state-of-the-art and user-friendly online hotel reservation management system 

Hotel Booking

The majority of the hotels chosen for this Congress are located near the Congress center and in the city center. For exact location of hotels, please see the map of Milan. Milan attracts many tourists, and due to the high demand for accommodation during this period, reservations will be made on a “first-come, first-served” basis.  We recommend booking early to ensure availability. Names of persons sharing rooms must be indicated by e-mail to MCI Suisse S.A.

All rates are in euros, per room, per night, and include service charge and VAT. Rates apply for standard room; other room types like junior suite, suite, etc. are available upon request.

Book your room directly during the registration process to benefit from preferential rates and all the advantages offered when booking through the official housing agency with privileged contacts with the hotels!

Hotel Conditions

Individual Hotel deposit conditions:

Antares Rubens Hotel, Auriga Hotel Milan, B&B Hotel Milano Cenisio Garibaldi, B&B Hotel Milano Central Station, B&B Hotel Milano Portello, B&B Hotel Milano Sant’Ambrogio, Double Tree by Hilton Milano, Hotel Morfeo Milano, Radisson Blu Milano
For hotel bookings in the above mentioned hotel(s), a deposit payment covering the first night is required with your reservation. Your booking will be confirmed upon receipt of your hotel deposit. This prepaid deposit will be deducted from your final hotel bill when checking out from the hotel.        

Best Western Hotel Mirage, Capitol Hotel, Crowne Plaza Hotel, Leonardo Milan City Center Hotel, Melia Milano Hotel, NYX Hotel Milan
For hotel bookings in the above mentioned hotel(s), a deposit payment covering the full stay is required with your reservation. Your booking will be confirmed upon receipt of your hotel deposit. This prepaid deposit will be deducted from your final hotel bill when checking out from the hotel.

Group Hotel deposit conditions:

55 % of the total amount is due to confirm the reservation
100 % of the total amount is due before Friday 07 June 2024     

Individual Hotel cancellation conditions:

Antares Rubens Hotel, Auriga Hotel Milan, B&B Hotel Milano Cenisio Garibaldi, B&B Hotel Milano Central Station, B&B Hotel Milano Portello, B&B Hotel Milano Sant’Ambrogio, Double Tree by Hilton Milano, Hotel Morfeo Milano, Radisson Blu Milano     
In the event of accommodation cancellation (full cancellation or partial such as reduction of stay), one night will be non refundable.
In the event of early check out, it is up to the hotel’s discretion to apply early check-out fees.              

Best Western Hotel Mirage, Capitol Hotel, Crowne Plaza Hotel, Leonardo Milan City Center Hotel, Melia Milano Hotel, NYX Hotel Milan
In the event of accommodation cancellation, group cancellation conditions apply.

Group Cancellation conditions:

As liquidated damages, cancellation charges are calculated on projected charges (per hotel, per night, subject to all applicable taxes). In the event of total or partial cancellation of unused rooms in the block:


Melia Milano Hotel       

  • From confirmation to Wednesday 24 January 2024: 10 % of the total amount due will be retained as administration fees
  • From Thursday 25 January 2024 to Thursday 23 May 2024: 30 % of the total amount due is non refundable
  • From Friday 24 May 2024 to Saturday 22 June 2024: 55 % of the total amount due is non refundable
  • From Sunday 23 June 2024 to Monday 22 July 2024: 80 % of the total amount due is non refundable 
  • From Tuesday 23 July 2024: 100 % of the total amount due is non refundable    


Antares Rubens Hotel, Morfeo Hotel, Best Western Hotel Mirage, Leonardo Milan City Center Hotel, NYX Hotel Milan, Radisson Blu Hotel           

  • From confirmation to Thursday 23 May 2024: 25 % of the total amount due will be retained as administration fees.
  • From Friday 24 May 2024 to Saturday 22 June 2024: 55 % of the total amount due is non refundable
  • From Sunday 23 June 2024 to Monday 22 July 2024: 80 % of the total amount due is non refundable
  • From Tuesday 23 July 2024: 100 % of the total amount due is non refundable    


Capitol Hotel, Crowne Plaza Hotel   

  • From confirmation to Saturday 22 June 2024: 30 % of the total amount due will be retained as administration fees.
  • From Sunday 23 June 2024 to Monday 22 July 2024: 80 % of the total amount due is non refundable  
  • From Tuesday 23 July 2024: 100 % of the total amount due is non refundable    


Auriga Hotel, B&B Portello, B&B Cenisio Garibaldi, B&B Sant’Ambrogio, B&B Central Station, Double Tree by Hilton Hotel              

  • From confirmation to Sunday 07 July 2024: 45 % of the total amount due will be retained as administration fees.
  •  From Monday 08 July 2024 to Monday 22 July 2024: 80 % of the total amount due is non refundable
  •  From Tuesday 23 July 2024: 100 % of the total amount due is non refundable    


Check-in/Check-out Time

  • Hotel check-in time is 15:00. Should you wish to check-in earlier, extra costs may apply. 
  • Check-out time is until 11:00. Extra costs apply for early check-in and/or late check-out.
  • Should you be informed of any delay/late check-in or cancellation, please inform MCI as soon as possible.            

Methods of Payment

  1. Credit Card
    American Express, EuroCard/MasterCard and Visa cards will be accepted.
  2. Bank transfer
    Payable in Euros to ESPEN 2024 c/o MCI Suisse SA
    UBS SA – CP 2600 – 1211 Geneva 2 – Switzerland
    Account N° 240-369.393.71L – Clearing 240
    Swift   UBSWCHZH80A
    IBAN CH 18 0024 0 240 36 93 93 71L
    Bank Address:   UBS SA – CP 2600 – 1211 Geneva 2 – Switzerland
    Please indicate “ESPEN 2024 – free of charge for the receiver account”. Please note that intermediary bank fees may be applied, please verify with your local bank.
    Copy of bank transfer should be sent to espenR@mci-group.com
  3. Payment by personal cheques cannot be accepted

BE AWARE OF UNAUTHORISED AGENCIES!

Websites and agents unrelated to ESPEN are falsely claiming to provide official services using our brand.

The official registration and housing bureau for ESPEN 2024 Congress is MCI Suisse SA. You should only trust information from the sources on the ESPEN website and the MCI website.
 
It is important to be aware that you may be contacted by phone or e-mail, or see advertising, by unauthorised individuals or companies that act as travel agencies, wholesalers, or destination management companies to solicit you with aggressive or deceptive tactics for congress registrations.
 
They may also misrepresent themselves as the official congress registration and housing bureau and may illegally use the congress name or logo.
 
Should you require further information or want to confirm the legitimacy of any deals or services related to the congress, please feel free to get in touch with us: espenR@mci-group.com.

Coming Soon!