GUIDELINES FOR ABSTRACTS SUBMISSION
Important dates & deadlines for Abstracts Submission
|15 January 2020||Submission start|
|15 April 2020, Midnight CET||Submission deadline|
|15 May 2020 (EUR 100). Posters only||Late breaking submission start|
|17 June 2020||Late breaking submission deadline|
|End-May 2020||Notifications to regular submitters|
|Early-July 2020||Notifications to regular submitters|
Abstracts can only be submitted online via the on-line abstract submission form (will be available January 2020)
- On the Congress website 1 month prior to the Congress.
- Abstracts & Late Breaking abstracts will be published as submitted in Clinical Nutrition ESPEN and each abstract will have a unique DOI.
- Delegates, who would like to present their work at the Congress, either orally or as a poster, are invited to submit an abstract for consideration by the Abstract Grading Committee.
- A paper should not be submitted to the 42nd ESPEN Congress if it has already been presented internationally.
- Abstract submission is only possible via the online abstract submission form.
- Please read carefully all the instructions available on the Internet and on the on-line abstract submission system before preparing your abstract.
- The creation of a user account is required for the submission of an abstract. The account only needs to be created once and can be re-used for future abstract submission and registration to the conference. Submitters from last year’s meeting should use their existing account details.
- Abstracts can be saved in “Draft status” to be re-edited and modified until the submission deadline (15 April 2020, Midnight CET). Abstracts cannot be edited after the submission deadline.
- Abstracts fulfilling all criteria can be saved in “Final submission” status. Only abstracts in “Final submission” status will be considered for the Congress.
- Abstracts are accepted on a wide range of topics in clinical nutrition and metabolism. The submitter has to select the right topic for the abstract on the submission form. Available topics are:
- Nutritional epidemiology
- Carbohydrate and lipid metabolism
- Protein and amino acid metabolism
- Hormones, mediators and immunity
- Vitamins, antioxidants and minerals
- Critical Care
- Liver and gastrointestinal tract
- Nutrition and chronic diseases
- Obesity and the metabolic syndrome
- Nutrition and cancer
- Nutritional techniques and formulations
- Qualitative design studies
- Perioperative care
For standardisation, the acceptable length of the abstract is of not more than 2’000 printable characters (title included). This includes non-visible characters, such as spaces and line breaks. Authors’ details and conflict of interest are not included.
Please refer to the word count of the system as slight differences may occur when counting with WORD or similar programmes.
The abstract needs to be structured as follows:
- Rationale:this section should contain 1-2 sentences that clearly indicate the scientific question of the study and its clinical (or other) importance.
- Methods: this section should contain sufficient information to be able to understand the experimental design, the analytical techniques and the statistics used in the study.
- Results: this section should contain objective data to answer the scientific question(s).
- Conclusions: this section should provide only conclusions of the study directly supported by the results, along with implications for clinical practice, avoiding speculation and overgeneralisation.
One table can be included, but the total number of cells (columns + rows) may not exceed 16. Please note that tables may significantly reduce the number of the remaining allowed characters.
A paper cannot be accepted if the conflict of interest disclosure is not signed. On the on-line abstract form, provide the requested details for all authors.
The rules for preparing the abstracts are on this page. Failure to observe these guidelines may result in disqualification.
Late breaking abstracts may be accepted from the 15th May until the 17th June 2020, Midnight, CET with a non-refundable fee of EUR 100 that has to be paid upon submission. The fee is applicable although the abstract is accepted or not.
Late breaking abstracts will only be presented as posters.
Late breaking abstracts are also published in Clinical Nutrition ESPEN and each abstract will have a unique DOI.
Presentation of abstracts
- Abstracts can be accepted either as poster or oral communication.
- The Abstract Scientific Committee will select submitted abstracts and determine whether they are accepted for oral or poster presentation.
- If your abstract is accepted as a poster, you will be requested to be available for discussion during the corresponding poster viewing session.
- The dimensions for posters will be given later – Portrait Format
- Please use letters large enough to be read from a distance of 1.5 meters.
Abstracts & Late Breaking abstracts will be published as submitted in Clinical Nutrition ESPEN and each abstract will have a unique DOI. Abstracts will be published after the Congress and those abstracts not presented at the Congress will not be published. It is the responsibility of the submitting author to ensure that all details, including authorship, are correct. No changes will be allowed after final submission.
POSTER PRINTING SERVICE
ESPEN recommends all poster authors use Poster Session Online’s printing service. With Poster Session Online, you can have your poster professionally printed, reviewed and shipped directly to the poster hall. Enjoy the convenience of onsite pick-up without the hassle of traveling with your poster.
Poster Printing services information will be available spring 2020.
The result of the late-breaking abstract will be sent by email to the abstract submitter by mid-July.
- The Author of the abstract selected for presentation must be registered at the Congress
- Abstracts must contain data and meet international ethical standards
- Abbreviations should be defined
- Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text
- Please ensure your abstract does not contain spelling, grammar, or scientific mistakes, as it will be reproduced exactly as submitted. Linguistic accuracy is your responsibility. No proof reading will be done
- No changes can be made to the abstract after the submission deadline 15 April 2020, midnight CET.
- The reviewers will judge the abstracts according to the relevance to ESPEN, standard of English, objectivity of statements, description of what was done, suitability of methods to aims, conclusions confirmed by objective results, ethics, scientific value, potential clinical value, originality of work and overall impression
- Submitting authors will be notified by End-May 2020 whether their abstract has been accepted, and they will be informed at the same time about the date, time and form of their presentation. All notifications will be sent out to the e-mail address given on the submission form.
If you want to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to the ESPEN Secretary firstname.lastname@example.org no later than 1 June 2020.
ESPEN Travel Awards
- The selected Travel Awards are given to young investigators under the age of 35 (one per country) for their best first presented abstract. They will be awarded 750 EUR according to a mix of quality of the abstract, score, acceptation (oral/poster), and of the Congress’ theme, not only on the ranking.
- The young investigator must come in person to get his/her grant (at the speakers’ desk, from 12:30 on Sunday 20 September 2020) after the Sir David Cuthbertson Lecture. No payment will be made before or after the Congress.
- Deadline for application is 15 April 2020.