Registration

PROCEDURES

All participants must be registered.

For Congress Registration and Hotel Reservation, all participants must submit a complete on-line registration form.

The ESPEN Congress requires the full data for each individual participant, including updated postal address and e-mail address. Incomplete registrations cannot be processed. Confirmation of the registration will be sent only when the corresponding payment is received.
While registering on-line, it is possible to create a user-account, enabling you to come back to your data to update them.

For further information regarding the registration, kindly contact:

ESPEN 2020 c/o MCI Suisse SA

THE REGISTRATION PORTAL IS OPENING SOON

REGISTRATION FEES*

ESPEN 2020 Virtual Congress Registration Fees

Save on the registration fees by registering before 19 August 2020!

Registration fees include:

  • Full access to all three days of content
  • Networking opportunities
  • ePoster & oral communication sessions
  • Virtual Exhibition
  • Access to all recorded sessions after the virtual event for up to 12 months
Registration categoriesUntil
19 August 2020*
After
20 August 2020
ESPEN MemberEURO 120EURO 140
Non MemberEURO 150EURO 180
Nurse - ESPEN MemberEURO 80EURO 100
Nurse - Non MemberEURO 100EURO 120
Dietitian - ESPEN MemberEURO 80EURO 100
Dietitian - Non MemberEURO 100EURO 120
Student**EURO 70EURO 70

* Fees payable in EURO only, VAT included.
** For Students (under 35, born after 01.01.1985), a letter of confirmation from the Head Unit must be sent upon registration.

Early registrations will be accepted until 19 August 2020, midnight CET. The reduced fees will only apply when early registration is accompanied by payment and received before said deadline (19 August 2020). If your payment is not received before the deadline, the late registration fee will be automatically charged.

Registration includes full access to the whole Congress programme, with additional prolonged access to the majority of sessions for up to 12 months after the Congress dates.

UNAUTHORISED AGENCIES

Companies unrelated to ESPEN are using our brand pretending to provide official services on websites. In particular it is a company from India (HICORD / Holiday India). They are not mandated by ESPEN.
The official registration and housing agent for ESPEN 2020 is MCI-Group in Geneva, contacts below.
MCI Contact: EspenR@mci-group.com

KINDLY NOTE THAT:

  • The access to these presentations is included in the Full Access Registration fee
  • The presentations will be recorded as a series of slides, accompanied by the speaker spoken comments and explanations during the session but no image
  • The presentations should be accessible approximately 3 weeks after the Congress
  • The presentations will be accessible during 12 months

LLL COURSES

The LLL Courses are paying courses to be reserved upon registration (cf. on-line registration form) and are open for all nutritional care givers (doctors, pharmacists, dietitians and nurses).

NOTE

All the LLL courses will take place at Cité Internationale. To register to any LLL courses, you need to be fully registered to the 42nd ESPEN Congress. Kindly note that some LLL courses are linked with the Educational Programme and are open to all the Congress participants. However participants wishing to take the LLL tests that follow the corresponding Educational session must register specifically to the latter.

The LLL tests will take place after the session immediately following the online course and participants must be registered to the corresponding LLL Courses.

Seats are limited for each LLL Course & Tests (registration on a “first come, first served” basis). Registration to the Congress is mandatory to attend the LLL courses.

LLL COURSES REGISTRATION FEES

TopicsESPEN
Member
ESPEN
Non-Member
1 TopicEUR 35EUR 105
2 TopicsEUR 65EUR 155
3 TopicsEUR 95EUR 185
4 TopicsEUR 100EUR 190
5 TopicsEUR 125EUR 225
6 TopicsEUR 130EUR 230
7 TopicsEUR 140EUR 255
8 TopicsEUR 165EUR 270

PAYMENT

Full payment should be received before the relevant deadline. To facilitate processing, participants should clearly indicate in all remittances their name, address and the purpose for which the payment is made. Either of the following means can be used for payment:

  1. Credit Card
    American Express, EuroCard/MasterCard and Visa cards will be accepted.
    Please fill in your card number and expiration date on the registration form as indicated.
  2. Bank transfer (upon request only)
    Payable in Euros to ESPEN 2020 c/o MCI Suisse SA
    UBS SA – CP 2600 – 1211 Geneva 2 – Switzerland
    Account N°        240-369.393.71L – Clearing 240
    Swift                  UBSWCHZH80A
    IBAN                 CH 18 0024 0 240 36 93 93 71L
    Bank Address:   UBS SA – CP 2600 – 1211 Geneva 2 – Switzerland

Please indicate “ESPEN 2020 – free of charge for the receiver account”.
Copy of bank transfer should be sent together with registration form.

FAQ

Read our official statement here.

Do you have questions regarding your registration, abstract and travel arrangements? Please see the FAQs here. Full details on the programme, platform and user information are coming soon – keep an eye out for upcoming emails and regularly check out the website for the latest information.

OTHER REGISTRATION GUIDELINES

GROUP REGISTRATION

For group registration, a minimum of 3 participants is required. Please contact the Congress Secretariat, MCI Suisse SA at espenR@mci-group.com, to obtain the group registration form. It is highly advised to collect Congress documents and bags as early pick-up. Kindly contact the Congress Secretariat, MCI Suisse SA.

CONFIRMATION

Confirmation will be sent only when the corresponding payment is received. Participants should bring their letter of confirmation to the registration desk at the Congress Venue when collecting their documents.

REGISTRATION AT THE VENUE

The Registration desk at CCL will open on Friday 18th September 2020 at 12.00 and will stay open throughout the Congress (according to opening hours indicated in the programme). The Registration Desk will be located at the entrance of the Congress Centre. Kindly note that by registering on-site, you are not guaranteed to get the Congress bag & documents, and that availability of hotel accommodation at that time may be limited. Please arrive early if you wish to register on-site.

HOTEL ACCOMMODATION

MCI has reserved a large number of hotel rooms in various hotels in different price categories. Kindly make your reservation while you are registering on-line. Reservations will be made on a first-come, first-served basis. Individual participants are asked to book their hotel on-line. More information is available under the section “Accommodation”.

Hotel reservations are handled by MCI:
Rue du Pré-Bouvier 9
1242 Satigny, Geneva – Switzerland
Phone: +41 (0)22 33 99 580
Fax:     +41 (0)22 33 99 631
Email:  espenR@mci-group.com
Web:    www.mci-group.com

REGISTRATION MODIFICATION & CANCELLATION

Cancellation conditions

All cancellations must be sent to MCI Suisse SA in writing (fax, letter, or email). For cancellations received up to Wednesday, 7 August 2020, deposits will be refunded less 25% administrative charge. After this date, no refunds will be possible

Modification conditions

If a badge is lost or forgotten, an administrative fee of EUR 80 will be charged for the reprint of the badge after identity verification (passport, driving license or other recognized identification document).